Tell your translator the purpose of your translation

This text was written by Levent Yildizgoren and originally published on his company’s blog. I decided to republish it on TCZ because it addresses in a lot more detail one of the items tacked in my article Defining project specifications, namely, the importance of informing translators of the purpose of a text. Thanks a lot for sharing it with us, Levent!

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When choosing to translate any form of communication, informing the translator of the purpose of the text is paramount. Specifying the purpose of the translation will not only ensure that it is fit for purpose, but will also save you time and money. Is the translation required for a short business email, to be published on a website or just to understand the gist of the information?

Literal translations express text word for word and are devoid of any undertone or nuances. They are usually intended to understand the content of the source text, for instance back translations. With literal translation any internal inconsistency or error in the source text will be transferred into the final translation. A publication standard translation, stylistic and professional, is far from the literal example.

For the majority of translations, successfully conveying the meaning of the text is more important than remaining faithful to the original lexis. There are varying degrees of freedom in translation. The translator has to make difficult decisions with regards to grammatical and sentential issues, cultural transposition, tone, and social register. To classify a text can be tricky, but the key is to provide as much relevant information as possible. Generally it is clear whether a text is fictional or non-fictional. However, the purpose or context is often a point for clarification. Most non-fictional texts can be categorized as below:

  • Informative (commercial) – magazine article, advertisement
  • Informative (persuasive) – political tract, business pitch, marketing communication
  • Informative (empirical) – technical manuals

Is the article to convince, inform, inspire, console? The list is endless.

In order to ensure that the translator can classify the material correctly, it is important not only to supply the purpose of the text, but also the context in which it will be used. The sentence structure and vocabulary used in the translation will vary according to the information that you provide. For example, the level of language used for a user manual would not be suitable for a magazine article. The purpose of a text will also affect the manner in which cultural references and idiomatic phrases are conveyed.

With regards to context, if the translation is an addition to previous work (in a brochure, perhaps), providing any reference material or supplying a glossary of terminology will ensure that the translation is consistent and functional.

Who is the translation aimed at? The target audience plays a vital role in deciding the style and register of the translation. Tone has a great impact on the way the text is received and in turn how successful the translation is.

The amount of information that the translator has will determine the extent to which s/he can compensate for translation loss in the finished article. Professional translators are trained to recognize the requirements of a text, to make decisions that will effectively communicate the style and meaning of a text with minimal distortion of the original copy.

A translator’s choice of vocabulary throughout the translation process will directly affect the success of the translation. Providing the purpose and context of the translation will ensure that these decisions are informed decisions.

Brazil and Portugal, two countries separated by a common language

As a Portuguese translator working in Germany, when talking to a prospect about a translation project, I always check if the prospect needs the translation done in a Portuguese dialect that I am able to translate into. I was born in Brazil, I spent the first 30 years of my life in Brazil, and I was educated in Brazil. I have had only limited exposure to European Portuguese (mostly talking casually and briefly to people from Portugal and reading some texts written in European Portuguese) and no exposure at all to other Portuguese dialects spoken in Africa. So I would hardly accept any job offer to translate into a dialect other than Brazilian Portuguese, nor would it be ethical on my part to accept such an offer. And that is what I try to explain to prospects.

Buyers of translation who contact me rarely know that Brazilian Portuguese differs substantially from European Portuguese. Major differences include not only everyday colloquial language (words, style, spelling, even grammar), but also specialized vocabulary. They are still the same language (“Brazilian” is not a language), but with highly specialized dialects. After all, Brazil and Portugal have developed differently in the past two hundred years, and, of course, their separate historical paths have impacted on their local dialects and on the mutual understandability between speakers of each variant. To quote from Bernard Shaw, they are like “two countries separated by a common language.”

It is precisely those differences that make it extremely important for a translation buyer to know which language dialect their text should be translated into. A text written in Brazilian Portuguese will most likely not be understood correctly by an average native speaker of European Portuguese, and vice-versa. Yes, the overall message would, perhaps, be understood, but not the nuances, details and between-the-lines information. It could come across as funny, awkward or even plain wrong. This is an even more important point to consider if communicating effectively is really a top priority. Those who just “want that translation done” may very well hire a Brazilian to translate a text and give the translation to readers in Portugal, or, worse still, commission a native speaker of European Portuguese to proofread a translation into Brazilian Portuguese. Some people have even asked me to translate texts into a fairy-tale entity called “neutral” Portuguese that could be used in Brazil, Portugal or Africa, and I politely turn down the offers, explaining that there is no such thing as “neutral,” or globally “standard,” Portuguese. But those who demand the highest quality in translation and who know that communicating effectively—i.e. targeting the message to the specific audience one wants to reach—is key to the success of a product or service would never want to do such things. And they usually have no problem accepting that a native speaker of Brazilian Portuguese should translate into Brazilian Portuguese and a native speaker of European Portuguese should translate into European Portuguese.

But what about the Portuguese language spelling reform that has been in force in Brazil since January 2009 and in Portugal since mid-2011? The reason behind the spelling reform was to make Portuguese a uniform language globally, thereby making it easier to perform internet searches and understand Portuguese documents on the Web, no matter which Portuguese dialect these were written in. But this is utopia. The spelling reform only changes about 0.5% of Brazilian Portuguese words and about 1.5% of European Portuguese words. Besides, the reform only applies to the spelling, and not to other language elements like syntax, regionally/culturally specific vocabulary, grammar, and pronunciation. So this reform will not unify the two variants into one “standard” language—at least not in the current scenario.

And, most important of all, the new spelling reform will not change the fact that translation buyers need a native speaker of Brazilian Portuguese for a translation that will be used in Brazil and a native speaker of European Portuguese for a translation that will be used in Portugal. But this, of course, only applies to translation buyers who really want high-quality translation and effective communication, which—I am sure—you do.

Dialects: a culturally-sensitive issue