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Cost-based or accreditation-based procurement?

All that is related to public or civil service tends to be regarded in an extremely favorable light in Brazil. Civil servants are well paid, with salaries that are often higher than in the private sector, and they are always paid on time. There is even a new term in Brazilian Portuguese to refer to people who have turned the entire process of applying for a job with the government into an occupation. They are not merely candidates; they are concurseiros. This is not at all surprising in a country where a few “lucky” public officials are paid super-salaries of over R$300,000 per month – way more than a Supreme Court Justice.

Therefore, a contract with the government is coveted by all kinds of companies in a number of different industries, including the translation and interpretation industry. The thought of signing a huge contract that will keep a lot of people busy for a long time is indeed extremely appealing. Many translators work as freelancers and must tackle hunting for new jobs on a daily basis, but closing a deal with the government would make all that just go away. If translators found security in a government contract, they would not have to worry about marketing their services or prospecting clients. With the 2013 Confederations Cup and the 2014 World Cup just around the corner, there are huge expectations for new business opportunities here and everyone is dying for a piece of that cake.

One of the major problems, as TNC explained, is that the lowest price is almost always the key factor that will define a government procurement process. Her post lists several reasons why this is a bad idea, and I can think of a few others to complement her thoughts. The red tape involved in the process is one of them reasons – and it’s not for the faint-hearted. It could take months for companies to be paid for services rendered, and they in turn take months to pay translators as well. No self-respecting translator would submit to such demeaning conditions, and many drop out of the project midway because they have found something better to do. In this situation many contractors will just shamelessly feed their material into free automatic translation software and deliver the sub-standard results to their client. Finally, since accountability seems to be a foreign concept to many people in this country, government agencies end up paying for a service they do not ultimately get.

I imagine quite a few of those government agencies had terrible experiences with language service providers in the past, because in the last couple of years a new category of government procurement seems to have been used more and more often: accreditation. Agencies that need to procure language services provide a list of requirements that contractors must fulfill in order to become an accredited provider. Those requirements usually involve minimum qualification standards for the provider, terms and conditions of service, and other relevant details. Individuals or companies are welcome to apply, but only those who meet the standards are accredited by the agency and included in their roster. The agency also sets the rates to be paid to translators/companies, thereby eliminating competition based on the lowest possible price. In my experience, rates have usually seemed reasonable, and I do hope that is true for accreditation-based procurement in general.

This could be an interesting procurement alternative, but whether it will yield better results than the others is yet to be determined. It basically comes down to which standards are set by the translation buyer for accreditation. Those who are not well informed about the language industry most likely do not know which requirements will make a difference in the product quality and will end up accrediting inadequate service providers.

As for language services for the Confederations Cup and the World Cup, there is still not much information officially available, and translation and interpretation services seem to be handled mostly internally (something that can be worrisome, such as the disgraceful case described in another article by TCZ). However, given Brazilians’ penchant for procrastination, I would not be surprised to get a last-minute call desperately seeking a professional. Or am being I too hopeful?